Notes and Reminders, two inventory apps that include each iPhone, iPad and Mac, can achieve this rather more than write procuring lists and apologies on Twitter.

With tagging, you may shortly filter and search by means of an enormous folder of notes or a protracted to-do checklist. You’ll be able to simply put collectively a bunch of filters by date, location and tag to create a wise checklist of every little thing that wants your consideration in Reminders. You’ll be able to even arrange template Reminders lists which you can copy at any time.

Let me present you set all of it up.

Use tags and sensible lists in Notes and Reminders

To make use of all of those options, you might want to be working the newest software program. Go to Settings > Common > About to see in case your iOS Model is on 16. In any other case, return to Software program Replace to get the brand new options.

On the Mac, it’s  > About This Mac to see if you happen to’re working macOS 13 Ventura or later. Go to System Preferences > Software program Replace and see in case your Mac could be up to date to the newest model.

Tag your notes and reminders

Tagging an merchandise in Reminders is straightforward. Faucet the # button so as to add tags. Attempt to preserve them to 1 phrase. It’ll autocomplete tags you’ve entered earlier than to make it simple.

You’ll be able to put a tag wherever in a Notes web page — on the very backside or proper on the prime to maintain it out of the best way.

After you make a number of tags, you’ll see a brand new assortment with all of them on the underside of your lists.

Faucet on any tag to filter notes by tag. You’ll be able to choose two or extra tags to slender down your search. Faucet on a tag twice to seek for notes with out that tag, or a 3rd time to clear it.

Make sensible lists

You’ll be able to piece collectively tags, dates and different filters to make a wise checklist that routinely updates. Right here’s an instance:

In Reminders, faucet Add Checklist and faucet Make into Good Checklist.

Then, you may piece collectively a number of totally different filters. Right here, I’m making a wise checklist for suggestions: I need to see every little thing in my Books, Films and Video games lists that my pals really useful to me, however I don’t need something from my procuring checklist to point out up right here. Faucet Achieved if you’ve picked your filters — and don’t neglect to present the checklist a reputation, shade and icon!

Right here’s one other instance: You’ll be able to preserve separate to-do lists for duties you might want to do at work and duties you might want to do at house. When you tag the entire duties that you might want to go to the shop for, you may create a wise checklist of these duties and filter by the closest due dates.

Make templates for repeating duties

You probably have a process you might want to repeat each on occasion, you may set it up as a template to recreate the identical to-do checklist every single day, each week or everytime you want.

Begin by making a Reminders checklist. Add Checklist, customise the title, shade and icon, faucet Achieved. Fill it in together with your to-do checklist. Lastly, faucet the ⋯ button, faucet Save as Template and faucet Save.

Copying from the template is straightforward. The following time you faucet Add Checklist, go to the Templates tab and faucet on the template you need. You will have an opportunity to present every copy a distinct title for readability.

A wiser solution to preserve notes get issues finished

I’ve recognized about these options for some time, however penning this piece pushed me to arrange tags and use sensible lists in Notes for the Recipes folder that I share with my spouse. I feel I’ll put it to good use.

I’m hardly an influence person of Reminders, so I don’t suppose I’ll use the tagging characteristic an excessive amount of. I can see the use for templates — I feel I’ll make a packing checklist template to ensure I don’t neglect something after I depart for a weekend.